Relocating your office can seem like a challenging task, however with patience and planning, you can proactively solve problems that arise and ease the stresses of the move ahead of time. The following are tips on how to effectively move your office.
- Plan Ahead: Before you start the moving process, it is important to create a step-by-step plan of what you need to do to ensure a smooth transition. Make sure the new office is in top condition. If there are any problems, like repairing the heating and cooling system, arrange to have them fixed as soon as possible. You’ll also want to make sure that the new space is big enough for all of the staff while accounting for any possible future hires. Expect that your plan will be put into action over the course of a few months, as moving is hard to do in a short amount of time.
- Set a Budget: Overspending can happen in the blink of an eye, so it’s always best to determine a budget. Think about what furniture and office supplies you can bring with you, as well as what will need to be replaced. Don’t forget to account for supplies such as boxes, tape and bubble wrap too.
- Delegate Tasks: Give each staff member the task of packing up their own desk area and advise them to take home any personal belongings such as their office decor and laptops. This will hold each person accountable for their own belongings, which can take some pressure off the move and prevent lost or misplaced items.
- Communicate: Meet with your staff before the move and make sure that everyone knows what the plan is and, most importantly, the moving date. This will give your employees a general timeline of when they need to get all their ducks in a row. This will also ensure that nobody shows up at the old place wondering where everyone is! Make sure you listen to the employees thoughts and preferences about the new place because you don’t want anyone to feel uncomfortable or like an afterthought.
- Select the Right Movers: You’ll want to hire movers who are trustworthy and with a good track record to avoid ending up with boxes full of damaged items and furniture that is broken. Look for Bucks County movers who have helped to do larger scale or commercial moves in the area. Hiring a local mover ensures that they are familiar with the location of your current and new office, and will make the overall move go more smoothly.
- Update Your Business Address: The last thing to remember is to update any resource that lists your businesses address and to get your mail forwarded to the new building. You don’t want to send anybody to the wrong office!
With these tips on moving your office effectively, you are on your way to making a smooth, hassle-free transition.
